The Document Pool is a central place to store, organise, and share documents within Perspective. The exact folders you see depend on:
Your permissions
How involved your Local Authority (LA) is with Perspective
This guide focuses on the school-side Document Pool. For LA-side information, see this help guide.
Why Use the Document Pool?
Keeps school and team documents organised in one secure location.
Allows controlled sharing across different roles and permissions.
Supports SEF, performance management, and improvement planning with linked evidence.
Reduces duplication — upload once, link wherever needed.
To access it, hover over Documents and click Document Pool.
Understanding the Folders
On the left-hand side, you’ll see a list of folders. Not all may be visible to you, depending on your permissions.
Data Folder (SLT only)
For storing data such as FFT, RAISEonline, or MIS exports.
Can be linked directly to modules like the SEF.
Access restricted to SLT members.
Evidence Folder (SEF-linked, SLT only)
Contains a subfolder for each SEF section.
Supporting evidence uploaded via Self Evaluation > Make Judgements is automatically stored here.
Ensures SEF documents are organised and easy to link.
Performance Mgmt Public Folder (school-wide)
Visible to all staff.
Useful for sharing whole-school documentation on performance management.
Only SLT can upload files here.
Documents may be referenced during reviews and evaluations.
School Documents (SLT only)
For secure documentation that should only be visible to SLT.
Ideal for sensitive files not meant for wider staff access.
Team Folders (team-specific)
Each team has its own folder, visible only to its members.
SLT or Team Leaders can add staff to teams.
SLT cannot add users to the SLT team itself — only the headteacher can do that.
Shared Folder (all staff)
Visible to everyone in school.
Upload permissions restricted to SLT.
Managing Content in the Document Pool
Create a Folder
Select the parent folder where you want the subfolder.
Click Add Folder.
Enter a name and description.
Click Save.
Your new folder will appear underneath the parent folder.
Add a Link
Select the folder where the link should live.
Click Add a Link.
Enter the name, URL, and description.
Click Save.
The link will be listed under the chosen folder and open in a new browser tab when clicked.
Add a Document
Select the folder where the file should be uploaded.
Click Add Document.
Provide a description.
Browse your PC to select the file.
Click Save.
The file will appear inside the folder you selected.